Archive Admin Assistant
Contract type: Temporary
During the operations of the Tokyo 2020 Olympic Games, the Archive Administrative Assistant will be responsible for performing administrative activities supporting the Archive Managers and an international Team of junior and experienced professionals with the primary objective of helping the Archive Department to perform at its best.
Ensure all team members receive the latest updated information regarding schedules and work shifts.
Ensure all information and updates affecting archive operations are properly distributed internally.
Update documentation and archive databases.
Track issues that might affect the team efficiency and follow up appropriately.
Keeping up to date timesheet documentation and track attendance of personnel in the team.
Keeping up to date records of access passes, fobs and other access devices.
Oversee ordering and maintenance of office supplies.
Providing basic feedback to various requests from the games time personnel in the team.
Distribute documentation and manuals.
Other tasks might be requested to be performed according to the operational needs.
Administrative experience preferably acquired in the broadcast industry.
Advanced user of MS Office (Word, Excel, PowerPoint, Outlook, Sharepoint).
Fluent in English and in Japanese.
Strong interpersonal and verbal communication skills in order to deal effectively with internal and external contacts at all levels.
Ability to work effectively in a team-oriented environment.
Able to work under tight deadlines and to multitask.
Organizational skills and ability to prioritize and coordinate work distribution.
Supportive, proactive, openminded to new challenges, flexible and problem-solving oriented.
Attention to details.
Work & Environment
Fast-paced work environment.
This is a freelance position based in Tokyo, Japan, starting on May 7th 2021 until September 9th 2021.
Subject to national/international criminal background checks.
How To Apply
To apply for this role, please do so following this link.
We thank all applicants for their interest, however, only those selected for interviews will be contacted.